Executive Assistant (EA D4 IV)
Work closely with your direct report to keep priorities moving, capture ideas and key decisions, connect teams, and turn conversations into meaningful action. Bring fresh thinking, creativity, and a proactive mindset to make everyday work smarter, more organized, and more impactful across Deldeye.
Executive Operations•Hybrid•Full-time•High - Level IV
Compensation: Competitive
Posted 2026-11-10
Responsibilities
- Work closely with your direct reporting leader to coordinate priorities, schedules, and daily activities.
- Capture meeting discussions, creative ideas, decisions, and action items through accurate, structured notes.
- Turn conversations, brainstorming sessions, and voice notes into organized plans and follow-up tasks.
- Coordinate communication and collaboration across departments.
- Track assignments, deadlines, milestones, and outstanding deliverables.
- Prepare presentations, executive summaries, reports, and digital documents.
- Manage calendars, meeting agendas, communications, and follow-ups.
- Use AI, automation, and productivity tools to improve everyday workflows.
- Conduct research, organize findings, and present useful insights.
- Identify opportunities to improve efficiency, collaboration, and internal processes.
- Maintain organized records, documentation, and confidential information.
- Anticipate needs, resolve challenges, and keep work moving.
Requirements
- 2+ years of experience in executive assistance, business operations, or project coordination.
- Exceptional note-taking, active listening, and communication skills.
- Creative mindset with the ability to turn ideas into actionable plans.
- Strong organizational and multitasking abilities.
- Proficiency with Google Workspace, Microsoft Office, and collaboration tools.
- Comfortable using AI tools and digital productivity platforms.
- Ability to create professional presentations, reports, and meeting summaries.
- Excellent written and verbal English communication skills.
- Proactive, resourceful, detail-oriented, and solution-focused.
- Strong professional judgment, discretion, and confidentiality.
- Ability to collaborate across departments and work independently.
Benefits
- Flexible hybrid work environment.
- Opportunity to work closely with leadership and cross-functional teams.
- Meaningful ownership and opportunities to contribute creative ideas.
- Exposure to AI, digital innovation, business strategy, and modern operations.
- Professional development and continuous learning opportunities.
- Career advancement and internal growth opportunities.
- Collaborative, forward-thinking, and inclusive workplace.
- Opportunity to contribute to impactful projects across Deldeye.